>> Large productivity gains can be achieved by using the printing resources more efficiently. Break up large jobs into smaller chunks and so spread the load across multiple printers. End result, large jobs (particularly end of month documents) are produced far faster. 

>> Do not allow printer failure to stop your printing by allowing the print management software to redirect jobs to a working machine until the broken printer is back online. 

>> Do not guess on the cost of printing for each department, accurately charge based on auditing information stored for each job.

>> Send documents away from expensive printers if the job does not require the expensive features (e.g. colour) or if more cost effective volume printers are available. 

>> When should aging printers be replaced? Do the printing requirements of each department reflect the printing resources they have available? Is the print room being effectively used or are people printing "print room" jobs on their local desktop machines? Are we charging each department based on the volume of prints made?

>> Confidential jobs can be held on a central server awaiting user release when they are physically at the printer. This stops documents containing sensitive information sitting in printer output trays with other users' documents. At each printer location, a client station (PC) is logged into by the user and their jobs released.

>> In many businesses, some staff more from one location to another almost on a day to day basis. Confidential documents can be put at risk if the user forgets which local printer they should use and so prints to the wrong location. To simplify this, the user can simply print to the same printer queue regardless of location and the print manage software will redirect the job to the correct printer.

>> Documents can be stored for reprinting. When a reprint is performed, a notification email is sent back to the original user generating the document so trapping any unauthorised reprinting.

>> Inform users of the progress of their jobs at every stage via email notifications. Automatically generated, these emails will inform users of any decisions made during processing. Notifications can be sent when a job first arrives, when processing has completed and on re-printing.